i 16 Best Guest Post Pitch Email Templates for Your Outreach • SEO Buddy

16 Best Guest Post Pitch Email Templates for Your Outreach

Author: Romain Brabant
Date Published:
Reading Time: 10 minutes. (2,497 words)

Looking to make your outreach email campaigns successful? 

This post discusses how you can make your guest post pitch email templates outstanding, and increase your response rates.

Guest posting is among the top content marketing tactics websites use to drive organic traffic to their website. In fact, according to a recent survey, over 60% of bloggers write one to five guest posts per month.


Image via Referral

RockWith guest blog posts, you can build awareness for your brand, gain backlink opportunities, boost your SEO rankings, and direct targeted traffic to your website.

And given that a lot of other websites would be vying for the same backlinks as you, it’s important to pitch such that it sets you apart from the rest.

That’s why we’ve compiled an extensive list of guest post email template ideas to help you get more guest posting opportunities.

16 Best Guest Post Pitch Email Templates for Your Outreach

16 Top Guest Post Pitch Email Templates to Try

Guest posting is a powerful way to drive more traffic to your website and boost off-page SEO by getting new backlinks. However, it requires compelling pitches that can get the attention of your target websites. 

These templates are here to help make this outreach process easier for you.

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Template #1: Request for a Collaboration

Here’s a guest post pitch email template for this type of outreach:

Hi {first name},

I’m {your name} from {company name} and I’m an ardent reader of your blog. 

Since your content ‌ relates to ours, I would like to propose a mutually beneficial partnership where I create content for your site in the form of top-quality guest posts. In return, you can also contribute to my blog.

This way, we can both spread word about our brands to our respective audiences. Please let me know if this type of arrangement works for you.

About {brand name}: We’re a {explain what you do}.

PS: If you’re not the right person to contact, could you please redirect me to the appropriate party?

I look forward to hearing from you.


{Your signature}

Template #2: Content Ideas for Your Blog

With this guest post pitch email template, you’ll express that you’ve identified a content gap and have guest post ideas that will potentially fill it.

Hello {name},

My name is {name} and I’m a {designation} for {company/blog name}. I’m a big fan of your content and I really enjoy reading your blog posts. 

That said, I would like to pose some content ideas I think your audience would enjoy. I was wondering if you’d be open to having them as guest posts on your blog.

Here are the topics I had in mind.

  • Subject 1
  • Subject 2
  • Subject 3

Here are a few of my published posts, just to give you an idea of my writing style.

  • Link to blog post 1
  • Link to blog post 2

I hope to hear from you soon.

Thank you,

{Your name}

Template #3: Are You Looking for Guest Post Contributors?

This guest post pitch email template is best suited for cold outreach campaigns. If you’re not sure if your prospect is accepting guest posts, you can start your email with an inquiry and follow that up by expressing your intentions. 

Here’s how:

Hi {Name},

This is {name} from {company}. I’m reaching out to see if you’re accepting guest posts at the moment. 

I mainly write about {specific related niche} and was wondering if articles about {relevant subject} would be suitable for your blog.

Here are links to my previously published posts:

  • Link to blog post 1
  • Link to blog post 2
  • Link to blog post 3

The post will be unique and written exclusively for your blog.

If you’re open to guest posts, I’d love to pitch some ideas and get to know your keyword focus.

Thank you and I look forward to hearing from you.


(Get our Link Chest to find out various websites that accept guest posts!)

Template #4: I Loved Your Post on {Subject}

With this guest post pitch email template, you’ll express your appreciation for their content. Be sure to quote some specific topics in your subject line.

Here’s an example.

Hello {first name},

I hope you’re doing well. My name is {your name}, the founder of {company name}. I write content that helps entrepreneurs {what your content does}. My work has been featured on popular websites such as {names}.

I loved your post on {link to post}. In fact, this article helped me {how you benefited from the post}. I thought that part about {specific content} was right on.

I was wondering if I can share some insights with your audience about (relevant subject) and offer a different perspective. Let me know what your thoughts are on this. 

I look forward to hearing from you. 


Template #5: I’ve Got Some Topic Suggestions For Your Blog

Use this guest post email template to suggest some fresh topics for your target website. Listing topic suggestions helps move the conversation to the next level. 

An example of that could look like this:

Hi {name},

I noticed your blog has some excellent pieces from contributors. I wanted to let you know that I write about {relevant topics} as well and had a few interesting subjects I would like to contribute to your website.

Here are topic suggestions I thought would be great for your website.

  • Topic A
  • Topic B
  • Topic C

Let me know if these topics would be a great fit. If not, I’m open to any suggestions you may have in mind.

Here are some posts I’ve written in the past

  • Link to blog post 1
  • Link to blog post  2
  • Link to blog post 3

Talk soon.


Template #6: Provide Value for Your Audience With This Piece

Here, instead of suggesting a few topics, pitch a specific one. Go as far as giving them a sneak peek into what the final blog would look like, or a synopsis of the content. And make sure you highlight the value it’ll provide. 

Here’s what that guest post pitch template would look like.

Hi {first name},

My name is {name} and I’m a {position} with {company}.

As I was going through your blog, I came across a post I liked {post link}. This got me thinking your audience would be interested in this blog post I’ve been working on:

{Content summary in bullet form}

I’d love to have it exclusively posted on your site if it sounds like a good fit. Let me know what you think.

Thank you,


(Download our Link Chest to discover websites that accept guest posts.)

Template #7: Looking to Become a Regular Contributor to Your Blog

This would be a suitable subject line for guest post emails to sites you’ve worked with already. Use this guest post pitch email template to ask for more guest post opportunities.

Here’s an email example:

Hello {name},

I’m {your name}, from {company name}, and we recently worked on a {type of content with URL} for your site.

As you may have guessed, I would like to work together on another guest blog post.

Also, if it’s not too much to ask, I would love to be an ongoing contributor to your blog. Hopefully, we can come to an arrangement where I write guest posts for your site periodically.

I follow your website closely. I know your writing style and understand what your audience loves, so this would be a great proposal for us both. 

Let me know if you’re interested.

Thank you, and I look forward to hearing from you.

{Your name}

Template #8: I’ve Prepared Something Special for Your Blog

This subject line evokes the reader’s curiosity which ‌increases your open rates bringing you one step closer to a response. Here’s what the content of this guest post email would look like:

Hi {first name},

I’m {name}, an avid reader of your blog. I’m reaching out to suggest a topic I’m sure your audience would love to read about — {topic name}.

I’ve prepared a unique, valuable blog post on the same that I would love to share with your readers. I think it would tie in together greatly with {a post from their website} and {another post from their website}.

For some background on my expertise, here are published articles I’ve written.

  • Blog post link 1
  • Blog post link 2

Let me know if you’re interested.


{Your name}

Template #9: Free High-Quality Articles for Your Site

As some websites offer money for guest posts, you may have an upper hand doing it for free. This is especially so if it’s for link building, and you are okay with the potential SEO rewards of having your guest post on a highly rated site — targeted traffic and better rankings.

Here’s a guest post email template for such a pitch:

Hello {first name},

I’m {your name}, a {position}. I’m reaching out to know if you’re accepting posts from guest authors. 

I regularly write about {topic} and think that your audience might find posts on this topic to be helpful. Some of my posts have been featured on reputable sites like {name sites}.

I would like to contribute to your blog, and would request one backlink to our website for each post.

Here are some topics that I have in my mind for your blog:

  • Topic 1
  • Topic 2
  • Topic 3

Let me know if these terms work for you. I’d love to start educating your audience with high-quality content. 

Thank you,
{Your name}

Template #10: Do You Still Accept Guest Posts?

This email subject is suitable if you’re not sure a site still accepts guest posts or not.

Here’s an example of such a guest post request template.

Hi {first name},

My name is {your name} and I’m a {position} at {company}. 

I noticed that some time has passed since the last guest post contribution was made on your site. I would like to know if you’re still taking new guest post contributions. 

I’ve come up with some topic ideas that I think would interest your readers. 

  • Topic 1
  • Topic 2
  • Topic 3

If these sound appealing to you, I would love to write a guest post on any of the mentioned topics, or any other that may interest you.

For an idea of the quality I’ll bring to your site, here are links to posts I’ve written for other sites.

  • Link 1
  • Link 2
  • Link 3

Let me know what you think. I look forward to your response.


Guest Post Follow-Up Email Templates

With email outreach campaigns, it’s important to regularly follow up with your target sites to ensure that you get a positive response from them. 

Here are templates you can use for the same.

Template #11: Any Updates on {Guest Pitch Email Title}

Here’s a template example:

Hey {First Name},

{Your name} here, checking in about the guest post pitch from last week. I figured you might be busy, so I thought I’d do a quick reminder.


{Your name}

Template #12: Quick Follow-up on {Guest Pitch Email Title}

Here’s what this template would look like:

Hello {first name},

I understand that you’re busy, and I just wanted to do a quick follow-up on my previous email in case you missed it.


{Your name}

(Get our Link Chest to find websites that accept guest posts.)

Template #13: What Were Your Thoughts On {Guest Pitch Email Title}

Here’s a template you can use for this subject line:

Hey {first name},

I didn’t hear back from you and was wondering what your thoughts were on the guest post pitch I sent a couple of weeks ago.

Feel free to reach out to me if you’re still interested.

Thank you,

{Your name}

Thank You Templates When Your Guest Post Gets Published

Template #14: Thank You For Publishing My Guest Post

Here’s one simple email template you can use as a thank-you note.

Hi {first name},

Thank you so much for publishing my guest post. I’m glad that your audience received it well! I shared the post on my social media accounts and the reception was great too. 

{link to social media posts}

Thank you!

{Your Name}

Template #15: Thank You {Target’s Name}

You can write a simple thank you email using the following template:

Hello, {first name},

I would like to thank you for publishing my guest post. I’m happy that your audience seems to have found value in the content.

I look forward to working together again on future projects!


{Your name}

Template #16: Thank You for the Collaboration

Here’s an example of how the content of this email would appear.

Hi {first name},

Thank you for agreeing to collaborate with me on this project, and for publishing my first guest post.

I hope this partnership will be as beneficial to your brand as it is to mine. In case your readers have questions about my post, I’ll be happy to answer them in the comment section.

I look forward to writing for your website again.


{Your name}

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Frequently Asked Questions

1. How do you write a perfect guest post pitch?

Some crucial tips when writing a perfect guest post pitch include:

  • Try to build a relationship first
  • Show the quality you bring to the table
  • Research your target sites thoroughly
  • Write catchy subject lines

2. How do you ask someone to write a guest post?

When writing your guest post pitch emails, you’ll need to be specific about your topics, use a friendly tone and explain the benefits your post brings. The key is to convince them of the value you can bring.

3. How do I do a guest post outreach?

To make your guest post pitch campaigns effective, you’ll need to conduct thorough research on both your target sites and niche. Then, you can come up with engaging content ideas and pitch them to these sites via email. 

4. Why should I write guest blogs?

Guest blogs are mostly used to improve your brand awareness and drive referral traffic to your website. It’s also a way of building backlinks, which are crucial in improving your website’s Google rankings.

5. What is a guest post pitch?

A guest post pitch is a message you write to another website owner, asking them to allow you to write a guest post for their website, sometimes, with backlinks to your site. The aim is to gain visibility, grow traffic, and improve website rankings.

Ready to Level Up Your Guest Post Pitch Campaigns?

If you’re wondering why your email outreach campaigns are not yielding results, the answer may be in your outreach message. 

Hopefully, these guest post email templates will help you turn the situation around and gain more traffic, backlinks, etc. With this and our Link Chest, your link-building strategy will be off to a good start.

All the best with your email outreach campaigns.

about the author
Romain Brabant
SEO Buddy Team

CEO & Founder at SEO Buddy

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I’m not an SEO guru, I’m an entrepreneur that has ranked multiple sites at the top of Google for lucrative keywords. But I guess you can call me an SEO expert. Originally from France, but Digital Nomad since 2007. I'm the founder of SEO Buddy, we help teams generate more organic traffic through efficient Do-It-Yourself SEO frameworks.

2 Responses

Thank you for sharing this blog . it was very helpful for me .because i also want to publish my blogs on another sites

Mohammad Israfeel
April 15, 2024 at 9:27 am

Just Wow.
Thank You so much for sharing this blog. It was very helpful for me.

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